Cookie Policy

Introduction

This Cookie Policy explains how RotationGenius ("we," "us," or "our") uses cookies and similar tracking technologies when you visit or use our website and services (collectively, the "Service"). This policy should be read in conjunction with our Privacy Policy and Terms of Service.

By using our Service, you consent to the use of cookies as described in this policy. If you do not agree to our use of cookies, you should adjust your browser settings accordingly or refrain from using the Service.

1. What Are Cookies?

Cookies are small text files that are placed on your device (computer, smartphone, or tablet) when you visit a website. They are widely used to make websites work more efficiently, provide a better user experience, and deliver information to website owners. Cookies allow websites to remember your actions and preferences over time, so you don't have to re-enter information each time you visit.

Cookies can be "persistent" (remaining on your device until they expire or you delete them) or "session" (deleted when you close your browser). They can also be "first-party" (set by the website you're visiting) or "third-party" (set by external services embedded on the website).

2. Similar Technologies

In addition to cookies, we may use similar tracking technologies, including:

• Web Beacons (Pixels): Small transparent images embedded in web pages or emails to track user behavior and measure campaign effectiveness
• Local Storage: HTML5 local storage and session storage that allow websites to store data locally in your browser
• IndexedDB: A browser database for storing larger amounts of structured data
• Server Logs: Log files that record information about requests made to our servers
• Device Fingerprinting: Techniques that collect information about your device configuration to create a unique identifier

For simplicity, this policy refers to all these technologies collectively as "cookies."

3. Types of Cookies We Use

3.1 Strictly Necessary Cookies

These cookies are essential for the Service to function properly and cannot be disabled. They enable core functionality such as:

• Authentication and account access (keeping you logged in)
• Security measures (CSRF protection, session validation)
• Load balancing and routing requests
• Remembering items in your rotation lists as you navigate
• Enabling core features like dark mode preference

Duration: Session cookies (deleted when you close your browser) or up to 2 weeks for authentication cookies.

3.2 Performance and Analytics Cookies

These cookies help us understand how visitors interact with our Service by collecting information about pages visited, time spent, and any errors encountered. All data is aggregated and anonymized. We use these insights to improve performance and user experience.

Duration: Up to 2 years for persistent tracking cookies, or deleted after your session ends.

3.3 Functional Cookies

These cookies enable enhanced functionality and personalization, such as:

• Remembering your language and region preferences
• Storing your calendar view preferences (timeline, month, list)
• Saving notification preferences
• Remembering collapsed/expanded sidebar state
• Maintaining pagination and filter settings

Duration: Typically 1-12 months, depending on the specific preference.

3.4 Targeting and Advertising Cookies

We may use advertising cookies to display relevant ads and measure campaign effectiveness. These cookies track your browsing activity across websites to build a profile of your interests. We do not currently use advertising cookies extensively, but may do so in the future with third-party advertising partners.

Duration: Typically up to 1 year, or as specified by the advertising network.

3.5 Social Media Cookies

When you interact with social media features on our Service (such as sharing content or signing in with a social account), social media platforms may set cookies to track your activity. These are controlled by the respective social media companies and subject to their privacy policies.

4. Third-Party Cookies

We work with third-party service providers who may set cookies on your device. These include:

• Google Analytics: Web analytics to understand user behavior
• Stripe: Payment processing and fraud prevention
• Slack: Workspace integration and notifications
• CDN Providers: Content delivery for faster page loads
• Cloud Infrastructure: Hosting services (e.g., AWS, Heroku)

These third parties have their own privacy policies and cookie policies. We encourage you to review them:

5. How to Manage and Control Cookies

You have the right to accept or reject cookies. Most web browsers automatically accept cookies by default, but you can usually modify your browser settings to decline cookies if you prefer.

5.1 Browser Settings

You can control cookies through your browser settings. Here's how to manage cookies in popular browsers:

For more detailed instructions, visit aboutcookies.org or allaboutcookies.org.

5.2 Opt-Out of Analytics

To opt out of Google Analytics tracking across all websites, you can install the Google Analytics Opt-out Browser Add-on.

5.3 Do Not Track Signals

Some browsers offer a "Do Not Track" (DNT) feature that sends a signal to websites requesting that they not track your online activity. Currently, there is no industry standard for how websites should respond to DNT signals. At this time, RotationGenius does not respond to DNT signals, but we respect other opt-out mechanisms described in this policy.

5.4 Impact of Disabling Cookies

Please note that disabling or blocking certain cookies may impact your ability to use the Service:

• Essential Cookies: Disabling these will prevent you from logging in and using core features
• Functional Cookies: Your preferences and settings will not be saved
• Analytics Cookies: No impact on functionality, but we won't be able to improve the Service based on your usage patterns

6. Cookies and Mobile Devices

If you access our Service via a mobile device, similar tracking technologies may be used, including mobile advertising identifiers (such as Apple's IDFA or Google's Advertising ID). You can manage these through your device settings:

7. Cookie Retention Periods

Different cookies have different retention periods:

8. Updates to This Cookie Policy

We may update this Cookie Policy from time to time to reflect changes in our practices, technologies, legal requirements, or business needs. The "Last Updated" date at the top of this policy indicates when it was last revised. We encourage you to review this policy periodically to stay informed about how we use cookies.

Material changes will be communicated via email or a prominent notice on our Service. Your continued use of the Service after changes take effect constitutes acceptance of the updated Cookie Policy.

9. Contact Us About Cookies

If you have questions, concerns, or requests regarding our use of cookies, please contact us:

10. Related Policies

For more information about how we collect, use, and protect your data, please review our related policies:

• Privacy Policy - How we collect and use your personal information
• Terms of Service - The terms governing your use of RotationGenius